What's new?

Accession numbers can now be freely set and updated with new formatting options. Apply a new numbering format to an existing record or seamlessly insert a new number between existing ones.

• Automatic assigns the next available number using the standard format (accession year followed by a sequence number)
• Standard allows the sequence number to be set, which was previously only assigned automatically
• Custom allows free entry of any number that does not match the standard format

You’ll find these options available when creating or updating your accessions.

Improvements

• When in select mode on tables, clicking rows will no longer navigate to records and instead toggle selection of the row

Fixes

• Fixed an issue where make absent dialog could not be submitted with keyboard
• Fixed an issue where multiple accessions could be created when clicking submit button more than once
• Fixed long site names overflowing in navigation elements

Supercharge your workflow with the reimagined accession form. The compact new design puts everything you need at your fingertips, focusing on key data while providing easy access to additional sections. Open the form directly from the sidebar to create an accession without navigating from your current page.

We've also made recording materials smoother. Save time by duplicating existing materials to avoid repetitive data entry and add photos immediately, without needing to create the material first.

Improvements

• Increased photo upload size limit to 20MB
• Material received field can now be deselected
• Family has been added as a column to material and accession tables
• Provenance is now included in material CSV downloads
• Added filter for materials that have or are missing a position
• GeoJSON polygons can now be pasted from clipboard when editing a location's polygon
• Download CSV button has been added to the material map list
• The OSM base map styling has been improved to increase contrast and saturation
• Show full location name in a public site plant's description

Fixes

• Fixed tags appearing selected when changing record tags through a context menu
• Fixed long scientific names overflowing on public site plant pages
• Fixed an issue where accessions with public material could not be deaccessioned
• Fixed taxa not being filtered correctly in taxon field suggestions

Designing a comprehensive map of your plants can be time-consuming. Instead of mapping each plant, you can now draw locations that contain multiple materials on your Hortis map. Having mapped locations simplifies finding associated plants without having to plot their exact position.

To get started, navigate to the new locations tab on the map list. This table allows you to search, filter and create locations for easy management.

Once you've selected a location, you’ll find the option to start drawing, as well as view the materials associated with the location.

Improvements

• Fixed an issue where derived native distribution data was missing from record pages
• Removed the limit on creating materials with numeric qualifiers
• Resolved an issue that prevented opening materials with manually assigned accession numbers
• Featured plant photos now display correctly for public site taxa
• Creating a location while adding a material no longer submits the entire form

New wild collection fields

Additional fields have been added to the accession wild collection section, including collector information, associated taxa, habitat and remarks. Helping you record a more comprehensive picture of an accession’s origins.

Material sex field

Recording a material’s sex is now possible through a selection of predefined options. You can enable the new field from your site settings.

Improvements

• Fixed an issue where a tag's name could not be changed to different casing
• Fixed continuously showing notifications when device position permissions were rejected

To help streamline your workflow and make data management more efficient, we've introduced a new Context Menu! You can now use right-click to allow you to:

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If multiple records are selected, you can also perform batch actions via the context menu to support alternative workflows, saving you even more time.

Improvements

• Fixed map point hover popovers remaining open
• Renamed accession scientific name field to taxon
• Renamed location fields, changing name to description and code to name
• A material’s location can now be edited while on the map

We have updated the material, accession, and taxon record pages to enhance usability. These pages now feature a reorganized layout for improved clarity, grouping related data more intuitively. Each section includes relevant actions, making it easier to make changes.

As you navigate your collection, you will find records are now consistently displayed, with refined navigation that provides context for each page.

‍Hierarchy menu

A new hierarchy menu at the top of each record offers quick navigation between associated records, helping provide an intuitive understanding of their relationships.

Finding staff contributions is now easier with our new "Creator" and "Last Editor" filters. These filters enable you to quickly locate records based on who added or last modified them. Whether you’re collaborating with a large team or tracking changes for audit purposes, you now have a clear overview of your collection’s history and contributions. Simply tap "View" to customise your table to show and hide these new columns.

Increase your collection’s reach and impact by sharing your collection online. We’ve created a new user-friendly app for the public. Visitors can explore a site’s collection by browsing taxa or locating plants on the garden’s map. Gardens can also share their website and contact email for visitors to learn more or get in touch. Records are private by default but can be made public with new batch actions, giving users full control over what they share.

A demo of public sites can be seen here, with further support documentation available here.

‍New Public-Facing App

Map Page:

• ‍View and search plants on the site’s map. Access individual plant details, including a photo, introduction year, location, taxon info and related plants.

Browse Page:

• Search and view the site’s taxa. Access detailed taxon information, including descriptions (Wikipedia/custom), climate, distribution, IUCN Red List status, family, and associated plants.

Site Details:‍

• View site information, including description, location, website, and contact email.

Hortis In-App Management

Public Site Settings:

• Configure site details through a new settings page.
• View public plants with links to both in-app record and public record.

Public Plants Table:

• Perform batch actions to make plants public or private.
• Filter plants by their public status.

Material Pages:‍

• Toggle plants between public and private.

Improvements

• Fixed an issue where the position material confirm button was hidden on mobile.

Three new batch actions for materials have landed, allowing you to quickly make changes to multiple materials at once. Remember you can access the actions menu at any time by selecting a record.

• Make observations: Update the observation date and condition
• Change statuses: Including making materials absent with the date removed
• Change locations: Move multiple materials to a different location‍

Improvements

• Fixed an issue where tables with life form columns visible failed to load
• Fixed an issue where a photo’s date captured could not be saved

To help you manage your data with more ease, we have introduced an action menu. After selecting records, you can now perform the following via the actions menu:

• Trash selected records
• Download selected records
• Add tags to selected records
• Remove tags from selected records

The actions menu can be opened via the button on desktop and mobile, or using the displayed keyboard shortcut.

Improvements

• Download selected records is now available for users
• Fixed an issue where the observation date could not be set as today