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Share your collection with visitors through scannable QR codes. When scanned, visitors will be taken directly to your public plant records where they can explore and learn about your collection. You can download QR codes as SVG or PNG files from the public site settings page.
For custom QR code creation, public plant URLs are available as a column when downloading your materials list as a CSV.
Accession numbers can now be freely set and updated with new formatting options. Apply a new numbering format to an existing record or seamlessly insert a new number between existing ones.
You’ll find these options available when creating or updating your accessions.
Supercharge your workflow with the reimagined accession form. The compact new design puts everything you need at your fingertips, focusing on key data while providing easy access to additional sections. Open the form directly from the sidebar to create an accession without navigating from your current page.
We've also made recording materials smoother. Save time by duplicating existing materials to avoid repetitive data entry and add photos immediately, without needing to create the material first.
Designing a comprehensive map of your plants can be time-consuming. Instead of mapping each plant, you can now draw locations that contain multiple materials on your Hortis map. Having mapped locations simplifies finding associated plants without having to plot their exact position.
To get started, navigate to the new locations tab on the map list. This table allows you to search, filter and create locations for easy management.
Once you've selected a location, you’ll find the option to start drawing, as well as view the materials associated with the location.
Additional fields have been added to the accession wild collection section, including collector information, associated taxa, habitat and remarks. Helping you record a more comprehensive picture of an accession’s origins.
Recording a material’s sex is now possible through a selection of predefined options. You can enable the new field from your site settings.
To help streamline your workflow and make data management more efficient, we've introduced a new Context Menu! You can now use right-click to allow you to:
If multiple records are selected, you can also perform batch actions via the context menu to support alternative workflows, saving you even more time.
We have updated the material, accession, and taxon record pages to enhance usability. These pages now feature a reorganized layout for improved clarity, grouping related data more intuitively. Each section includes relevant actions, making it easier to make changes.
As you navigate your collection, you will find records are now consistently displayed, with refined navigation that provides context for each page.
A new hierarchy menu at the top of each record offers quick navigation between associated records, helping provide an intuitive understanding of their relationships.
Finding staff contributions is now easier with our new "Creator" and "Last Editor" filters. These filters enable you to quickly locate records based on who added or last modified them. Whether you’re collaborating with a large team or tracking changes for audit purposes, you now have a clear overview of your collection’s history and contributions. Simply tap "View" to customise your table to show and hide these new columns.
Increase your collection’s reach and impact by sharing your collection online. We’ve created a new user-friendly app for the public. Visitors can explore a site’s collection by browsing taxa or locating plants on the garden’s map. Gardens can also share their website and contact email for visitors to learn more or get in touch. Records are private by default but can be made public with new batch actions, giving users full control over what they share.
A demo of public sites can be seen here, with further support documentation available here.
New Public-Facing App
Map Page:
Browse Page:
Site Details:
Hortis In-App Management
Public Site Settings:
Public Plants Table:
Material Pages:
Three new batch actions for materials have landed, allowing you to quickly make changes to multiple materials at once. Remember you can access the actions menu at any time by selecting a record.
To help you manage your data with more ease, we have introduced an action menu. After selecting records, you can now perform the following via the actions menu:
The actions menu can be opened via the button on desktop and mobile, or using the displayed keyboard shortcut.
Are you a conservation enthusiast or just curious about the impact of your collection? With this release, new factual data is now available for your taxa – without the need for any action!
Looking for more flexibility when filtering the dates in your collection? Now you can filter plant materials by their Last observed, Date added and Date removed fields. You can also filter accessions by their Accession date and Deaccession date. This update allows records to be filtered using a single date or across a date range – simply choose from the preset dates provided or apply your own custom values via the calendar.
Your feedback is the fertiliser for our work, and is crucial in helping us improve. Now it's easier than ever to share your thoughts directly within Hortis. Simply click on "Feedback" to rate your experience on any page. You can even highlight a specific element that you love or dislike by adding it to your feedback in two clicks!
We are pleased to announce that we have updated our Terms and Conditions and Privacy Policy with a few minor changes. These updated policies go into effect from January 4, 2024.
You can download a redaction of the changes on these links: Terms and Conditions and Privacy Policy.
We are committed to providing our users with the best possible experience, and these updates are part of that commitment. We believe that these changes will help us better serve the community while maintaining the highest standards of privacy and security.
Keeping track of plant names and synonyms is a major challenge for most gardens. That is why we’re thrilled to announce this huge milestone to help you with your scientific names. The integration with Plants of the World Online (POWO) is now extended to include species, lower ranks, and synonyms.
Shared taxonomy is not just about name validation; it's about helping all users with a unified backbone and a taxonomic opinion. This means fewer errors, speedier data entry, and better data quality across the board.
From authorship being automatically derived, to a streamlined flow for recording new taxa, this feature represents significant changes to the way you can incorporate taxonomic data.
Here’s a closer look at what this release means for you:
Ever felt anxious deleting records, accidentally losing crucial data? We get it. That's why we added audit logs to Hortis early on, ensuring every change, even deletions, is securely stored. Now, you can easily review and restore needed records from your "trash" with the new "Site Trash Pages".
To use this feature, select "Site Trash" from the menu next to your site name in the navigation bar, or “Taxa Trash” from the menu next to your organisation name. This update ensures a more secure, manageable, and user-friendly experience in handling your unwanted records.
Our new tables have all been enhanced with a number of new columns, filters and sorting options, to give you greater functionality when browsing your collection’s data.
Users now have suggestions of existing organisation donors/suppliers when creating and updating accessions. When filtering accessions, the suggestions are based on donors/suppliers from the current collection site.
Details around the taxonomic identification can now be recorded in new accession fields. These are designed to help institutions document the certainty of plant material identification, aligning with bioinformatics standards. You can opt-in to these fields using Site Settings.
Users are now able to download selected records on both desktop and mobile. This sets up the framework for batch actions across the platform (such as updating and deleting records). This feature is especially handy when you need to export a specific subset of records after conducting searches or applying filters.
With integration to Plants of the World Online (POWO) for vascular plants and Catalogue of Life (COL) for non-vascular plants, our community can now access shared taxonomic data seamlessly. This allows users to utilise shared factual data, reducing the burden of individual input and maintenance, whilst making taxonomic referencing more efficient.
Two new fields have been added to taxon records, allowing you to record a taxon description and natural distribution. The interpretation fields can be enabled/disabled from the Organisation settings page.
When downloading your taxa or plant material lists, the interpretation fields will be included – therefore helping you to create interpretation labels from your data.